Super Admin Management

Super Admin holds the highest level of access on the RapidCanvas platform, with full control over all workspaces within the instance. This role extends beyond that of an Admin and is typically assigned to users who are part of the Master Workspace.

The user with Super Admin role can perform the following actions:

  • Access and manage all workspaces across the platform.

  • Control user management, including inviting users to different workspaces.

  • View accepted and invited workspaces.

  • Reinvite users to join the platform

  • Switch between workspaces seamlessly from a centralized interface.

  • Manage workspace status, including making a workspace live or archiving it.

  • Add or remove users from any workspace.

  • Permanently delete users from all workspaces.

  • Access and configure workspace settings, such as:

    • DataApps settings

    • License details

    • Secrets and API keys

  • Access all projects within any workspace.

Joining the Master Workspace

To become a Super Admin, a publisher must invite the user to join the Master Workspace. Once the user receives the invitation via email, they can click the Sign In button in the invitation to join the workspace.

After joining, the user gains full visibility and access to all workspaces and their associated settings across the platform.

Note: Any user who is part of the Master Workspace is automatically granted Super Admin privileges.

Accessing Super Admin Settings

Follow these steps to access the Super Admin interface:

  1. Log in to the platform with your credentials. This will take you to the Dashboard.

  2. Click the Settings icon on the right side of the page.

You will be redirected to the Super Admin interface, where you can manage workspaces, users, and your own profile settings.

Super Admin Interface Overview

The Super Admin interface has three main tabs:

  • Workspaces View and manage all workspaces in the deployment.

  • Users View and manage users across different workspaces from a centralized location.

  • My Profile Configure GitHub settings to enable seamless repository cloning, pushing, and pulling—without needing to re-enter credentials for Notebook-based Git actions.

Managing Workspaces

As a Super Admin, you can manage all workspaces on the platform from the Workspaces tab within the Super Admin settings. This tab provides a centralized view of every workspace created across the platform.

You can:

  • View a list of all workspaces on the platform

  • See the total number of users associated with each workspace

  • Check the status of each workspace (e.g., Live or Archived)

To manage workspaces:

  1. Click the Settings icon located on the right side of the page to open the Super Admin interface. The Workspaces tab opens by default, displaying the list of workspaces on the platform.

  2. Review the following information for each workspace:

Field Name
Field Description

Workspace Name

The name of the workspace.

Projects

The total number of projects created within the workspace.

Users

The total number of users associated with this workspace.

Role

The role of the user who last modified the workspace details.

Status

Indicates the current status of the workspace. Possible values include:

  • Live

  • Development

  • Archive

Updated on

The date when the workspace details were last modified.

Updated by

The user who last modified the workspace details.

Workspace Actions

Within the Workspaces tab of the Super Admin interface, you can perform a variety of actions using the options available under the Actions column and the workspace's contextual menu.

Available Actions:

  • Edit Status Click the Edit button to change the status of a workspace (Development, Live or Archived).

  • Invite Users Click the Invite Users button to open the invitation window and add users to the selected workspace.

  • Switch Workspace Click the Switch button to leave your current workspace and switch to another workspace.

Additional Options via Kebab Menu:

To access more workspace options:

  1. Hover over the Workspace Name.

  2. Click the Kebab Menu (three dots) that appears.

  3. Choose from the following:

    • Edit – Modify the workspace details such as name or description.

    • Invite Users – Send invitations to new users for that specific workspace.

Viewing Workspace Details

As a Super Admin, you can navigate to the details page of any workspace to review and update its configuration.

To access workspace details:

  1. Click the Settings icon on the right side of the page to open the Super Admin interface.

  2. By default, the Workspaces tab will be displayed.

  3. In the Workspace Name column, click the hyperlinked name of the workspace you want to view.

  4. This will take you to the Workspace Settings page, where you can:

    • View the list of users in the workspace

    • Check the license key status

    • Configure DataApp settings

    • Manage Secrets and API keys

Managing Users

The Users tab in the Super Admin interface provides a centralized view of all users across different workspaces. As a Super Admin, you can easily see which users are associated with which workspaces and manage their access from one place.

To manage users:

  1. Click the Settings icon on the right side of the page to access the Super Admin interface.

  2. Navigate to the Users tab.

  3. Review this information:

Field Name
Field Description

Email

The email address associated with the user.

Invited Workspaces

Displays the list of workspaces to which an invitation has been sent to the user but not yet accepted

Accepted Workspaces

Displays the list of workspaces the user has accepted invitations to and currently has access to

Workspaces

The total number of workspaces the selected user is associated with.

  • Click + Add Users to invite new users to join a selected workspace.

  • Use the search box to quickly find a specific user by name or email

  1. Click View next to the user whose workspace associations you want to see.

    Note: If the user is not part of any workspace, the View option will be disabled.

  2. When you click View, a panel will appear on the right side of the screen, displaying all the workspaces the user is associated with.

  3. Review detailed information about workspaces to which the user is associated with:

Field Name
Field Description

Workspace

The name of the workspace(s) with which the selected user is associated.

Workspace Status

Indicates the current state of the workspace and can be one of the following: Development, Live, or Archived.

User Status

Indicates whether the user is currently Active or Inactive within the workspace.

Role

Indicates the user’s level of access and permissions within the workspace.

Actions

Actions Available to Super Admin:

  • Edit: Modify the user’s role within the workspace.

  • Delete: Disassociate the user from the workspace. Note that disassociating the user will not delete any projects created by them.

Inviting Multiple Users to Join a Workspace

As a Super Admin, you can invite multiple users to join any workspace on the RapidCanvas platform. Follow the steps below to send an invitation:

To invite users:

  1. Click the Settings icon on the right side of the page to open the Super Admin interface.

  2. Navigate to the Users tab to view the list of users across all workspaces.

  3. Click + Add Users. This opens the Invite Users window.

  4. Select a User Role. Available roles include:

    • Admin

    • DataApp-View

    • DataApp Consumer

    • DataApp Power User

    • User Role

    • Demo

    • Business Role

  5. Select the workspace where the user should be added.

  6. Choose the Invite Type:

    • Email Invite – Sends an invitation to the user's email address.

    • Using Link (URL) – Generates an authentication link you can share manually.

Note: The User Emails field is only displayed when "Email Invite" is selected. You can enter multiple email addresses separated by commas or spaces. Use the X (cross) icon to clear the entered email addresses.

  1. Enter the user’s email address in the User Emails field.

  2. Click Send Invite. An invitation will be sent to the provided email address(es).

You can track invitations under the Users section. The user’s status will appear as Pending until they accept the invite. Once accepted, their status changes to Active.

Adding a User to Different Workspaces

To add a user to multiple workspaces, select the user from the users list to view their current workspace associations and invite them to additional workspaces.

To add a user to other workspaces:

  1. Click the Settings icon on the right side of the page to access the Super Admin interface.

  2. Navigate to the Users tab.

  3. Click View next to the user whose workspace associations you want to check. The workspaces the user has access to will appear on the right side.

  4. Click +Add Workspace to open the Add User to a Workspace window.

  5. Select a User Role from the available options:

    • Admin

    • DataApp-View

    • DataApp Consumer

    • DataApp Power User

    • User Role

    • Demo

    • Business Role

  6. Select the workspace where you want to add the user.

  7. Choose the Invite Type:

    • Email Invite: Sends an invitation to the user’s email address.

    • Using Link (URL): Generates an authentication link you can share manually.

Note: The email address of the selected user is pre-filled by default and cannot be changed or extended to other users.

  1. Click Send Invite to send the invitation to the user.

Deleting a User from All Workspaces

If a user is no longer associated with any workspace, you can permanently delete them from the platform. This action removes their access entirely.

To delete a user:

  1. Open the Super Admin interface by clicking the Settings icon.

  2. Go to the Users tab.

  3. Hover over the user's email address in the Email column to reveal the Kebab Menu (three dots).

  4. Click the menu and select Delete.

  5. In the confirmation dialog, click Yes to permanently delete the user from all workspaces and the platform.

Disassociating a User from a Specific Workspace

You can remove a user from a specific workspace without deleting them from the platform. The user will retain access to any other workspaces they are part of.

To disassociate a user:

  1. Navigate to the Super Admin interface via the Settings icon.

  2. Open the Users tab.

  3. Click View next to the user whose workspaces you want to manage.

  4. A panel will open on the right side displaying all the workspaces the user is associated with.

  5. Select the checkboxes next to the workspaces you want to remove the user from.

  6. Once selected, the Actions dropdown is enabled.

  7. Choose Delete from the dropdown to disassociate the user from the selected workspaces.

Viewing My Profile (Super Admin)

As a Super Admin, you can view and configure your profile settings, including GitHub integration for seamless Notebook operations.

To view and update your profile:

  1. Click the Settings icon to access the Super Admin interface.

  2. Go to the My Profile tab.

  3. View your email address and enter your Full Name and Email as used in GitHub.

  4. Click Save to store your GitHub settings.

This configuration enables you to perform Git operations such as clone, push, and pull on Notebooks without re-entering your GitHub credentials each time.

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